Police Certificate

Police Certificates from the Japanese Police Agency are issued only when requested by certain authorities as required by law. As such, an application may only be made where it has been requested by foreign authorities (e.g. an embassy, immigration agency, etc.); or by an employer when an applicant for a position in the UK that involves vulnerable individuals (e.g. Children under 19, individuals with illness or disability and/or elderly individuals).


Application

The application for a Police Certificate must be submitted by the applicant in person at the Consulate General of Japan in Edinburgh. Our opening hours are 09:30 - 12:30 and 14:00 - 16:30, Monday - Friday, except public holidays

Documents required for the application are as follows: 

1. Contact details form* 
2. Application form for Police Certificate*
3. Fingerprint form (supplied by the Japanese police authority)
4. Documents to support your application, which must clearly state why you require a Police Certificate (e.g. a letter from the organisation where you will be employed, the written regulations of the organisation or authority) 
5. Valid passport
 

*We will ask you to complete form 1.and 2. at the Consulate.

Application procedure:

  1. Please collect the fingerprint form at the Consulate. You can request the form to be posted, provided you supply us with an A4 stamped addressed envelope, with a 1st class LARGE stamp. Please enclose a note with your contact details and reason for application.
  2. Please contact your local police station to arrange fingerprinting. They may require appointment and also fees may be applicable. If your local station does not provide you with the service, please enquire Gayfield Police Station or St Leonards Police Station in Edinburgh.
    Police telephone number: 101
  3. Please make an appointment with the Consulate for application.
In some cases submission of an apostille may be required by the requesting organisation in place of a fully legalised certificate, as facilitated by the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (Hague Apostille Convention). Please confirm with the organisation requesting a Police Certificate whether you will require this in advance and be sure to inform us of this requirement when you apply.

All documents will be forwarded to Japan and it will take approximately 2 months to receive your Police Certificate. 


Collection

There is no charge for the Police Certificate.

We strongly advise applicants to collect the Certificate in person from the Consulate, as it contains private and confidential information. If you cannot collect the certificate in person, you can arrange for someone to collect it on your behalf. In order to do so, the person collecting the certificate must provide a photo ID (i.e. passport or UK driving licence) and an authorisation letter (any format) signed by the applicant. Alternatively, if you wish to receive the certificate by post, please provide us with a pre-paid Special Delivery envelope. Please note that the Consulate will not accept any responsibility for any problems which may occur during the postal delivery.


Consular Section
Consulate General of Japan
2 Melville Crescent
Edinburgh EH3 7HW

Tel: 0131 225 4777 (Please press 2 to listen to options in English, and then 2 for the Consular Section)
Email: ryoji@ed.mofa.go.jp